var BoD = "- The Board shall be the highest governing body within the Society, second only to a referendum.
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- The Board shall establish and approve all policies within the Policy Manual.
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- Each member of the Board shall receive one vote on each motion brought before the Board.
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- The Board shall exercise no control over the activities and conduct or business of any of the Program Clubs,
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which, although they have representation on the Board, operate under a separate charter from the Alma Mater Society.
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- The Board shall consist of:
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- The Executive Officers
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- The President or representative of each of the Program Clubs, as described in the Policy Manual.";
var AMSRep = "Engineering Representatives to the AMS Council";
var Pres = "The President shall\:
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- Preside over the affairs of the Society.
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- Represent the Society on the AMS Students' Council or appoint a representative to the position in accordance with the
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governing section of AMS Code.
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- Oversee the other members of the Executive and ensure that they are performing their duties in a satisfactory manner.
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- Oversee the other members of the Executive and ensure that they are acting as per the Board's direction.
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- Be the official spokesperson of the Society on all occasions.
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- Represent only the official opinion of the Board when acting on behalf of the Society.
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- Represent the Society within the Faculty of Applied Science.
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- Be the liaison between the EUS and other AMS Constituencies.
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- Coordinate with the Executive in ensuring that adequate awareness of the Society is generated in the on and off-campus
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communities.
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- Supervise and direct the duties of the and be familiar with the entire contents of the Policy Manual.
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- Attend, on invitation, Executive meetings and the Annual General Meeting of the Association of Professional Engineers of
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British Columbia, or send a representative.
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- Attend the Canadian Federation of Engineering Students\' Congress, or send a representative.
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- Attend the Canadian Federation of Engineering Students\' Presidents\' Meeting, or send a representative.
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- Preside over certain meetings of the Society as indicated in Section 27.0 of the Policy Manual.
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- Enforce due observance to the Constitution.
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- Be responsible for ensuring that the Red Sales Manager has Executive Award patches and pins available in time for
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presentation by providing to them, in a timely manner, a list of worthy recipients.
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- Sit on all required committees.
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- Absorb, delegate, or otherwise take responsibility for any and all duties that are not adequately performed by other
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Executives or do not fall within any other Executives' portfolios.";
var EA = "The Elections Administrator shall:
- Be responsible for organizing and coordinating all society elections and referenda.
- Be responsible for ensuring adequate advertisement of elections information, in conjunction with the Publicity Manager.
- Take direction from the Board in cases where the Elections Administrator requests for direction.
- Shall be the final authority in all election decisions.";
var Speaker = "The Speaker shall:
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- Preside over certain meetings of the Society as indicated in Section 27.0 of the
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Policy Manual and in accordance with Roberts Rules.
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- Take direction from the Board in cases where the Speaker requests for direction.
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- Shall be the final authority in all decisions regarding the running of meetings.
";
var VPComAd = "The Vice-President of Communications and Administration shall:
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- Oversee the administrative operations of the Society.
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- Oversee the facilitation of communications between all parties relevant to the EUS.
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- Assume the duties of the President in the President's absence.
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- Be responsible for coordinating and administering all matters relating to the Cheeze Factory,
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except the Computer Lab, including but not limited to:
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- Bookings
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- Maintenance
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- Renovations
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- Parking
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- Neatness
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- Keys & Security Codes
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- Be responsible for coordinating and administering all matters relating to other EUS-Controlled
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dedicated student spaces including Processed Cheeze and the Engineering Student Teams Workshops.
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- Track all key disbursements and returns related to the Society.
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- Be one of the two head booking representatives for the Society.
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- Coordinate all affairs related to the update and maintenance of the Constitution.
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- Coordinate all affairs related to the update and maintenance of the Policy Manual, and ensure
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that all Executive Officers, CM Officers, and Ex-Officio Officers submit any necessary updates
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at the end of their terms.
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- Distribute the Policy Manual to all Council members.
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- Coordinate the annual Cheeze-Cleaning Contract.
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- Assist and coordinate assigned CM Officers and Ex-Officio Officers to ensure that information
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is properly communicated to all EUS Members.";
var VPFin = "The Vice-President of Finance shall:
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- Oversee the financial operations of the Society.
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- Be over the age of 19 during the term they are serving.
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- Ensure that all expenditures made by Executive Officers, CM Officers, and Ex-Officio Officers
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are fiscally responsible.
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- Appropriately reimburse approved expenditures made on behalf of the Society.
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- Chair the Endowment Fund Committee.
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- Submit a budget for approval by Council before the end of the spring term.
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- Distribute the Society's funds in accordance with the budget.
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- Submit all budgets required by the Vice President, Finance of the AMS.
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- Assist the other Executive Officers with creating budgets at the beginning of their terms in
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order to obtain estimates of all proposed expenditures.
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- Arrange any payments of Society debts.
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- Work in conjunction with the incoming VP Finance to prepare the following year's budget.
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- Keep the Council informed on the Society's financial status, in the form of a written report
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at the end of October, January, and April each year, or upon request by the Council.
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- Distribute Program Club funds in accordance with policy.
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- Assist and coordinate assigned CM Officers and Ex-Officio Officers to ensure that associated
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businesses and services are being run as well as possible.
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- Chair the Professional Activities Travel and Conferences Fund.
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- Co-Chair the Professional Activities Projects Fund with the Associate Dean of Students.";
var VPEvents = "The Vice-President of Events shall:
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- Oversee the events coordinated by the Society.
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- Coordinate and develop an Event Calendar for the upcoming year with Program and
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Ex-Officio Clubs as well as other AMS Constituencies.
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- Be well-versed in all University policies and procedures related to events on Campus
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and ensure all assigned CM and Ex-Officio Officers are aware of those policies relevant to them.
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- Be well-versed in all BC Liquor Laws and procedures related to obtaining Liquor
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Licenses on Campus and ensure all assigned CM and Ex-Officio Officers are aware of those laws
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and procedures relevant to them.
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- Develop a Frosh Week and E-Week Calendar with consultation with the Executive and the Council.
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- Organize the Frosh Week events, E-Week events, and all other general events such that
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the coordination of appropriate events are delegated to the relevant CM Officer.
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- Ensure that the CM Officers are collaborating with one another on events.
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- Assist and coordinate assigned CM Officers and Ex-Officio Officers to ensure that activities
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that encourage the general well-being of engineering students are being provided.
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- Supervise the sale and distribution of tickets for society functions.";
var VPAca = "The Vice-President of Academic Affairs shall:
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- Oversee the academic services offered by the Society.
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- Be responsible for the proper representation of students at functions relevant to the
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engineering academic experience and curriculum.
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- Act as the Society's first curriculum representatives and work in conjunction with the
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Second Curricular Representative (Ex-Officio Officer).
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- Represent the Society on the AMS Students' Council as the third representative, when
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a third representative is required and not filled by another member through elections,
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or appoint a representative to the position in accordance with the governing section of
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AMS Code.
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- Ensure that there is adequate communication between the Council and the elected
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Applied Science Senate Representative.
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- Work to improve academic conditions for members of the Society.
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- Work to improve the university experience for members by representing the Society
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to the University Administration and Faculty.
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- Represent the Society on joint Student-Faculty Committees, or ensure a representative
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is appointed to the position.
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- Co-Chair the Student Co-op Committee and ensure that it is properly populated.
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- Be the primary Curriculum Representative at relevant meetings.
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- Co-ordinate with program clubs to ensure program accreditation concerns and issues
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are addressed.
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- Be responsible for the First Year PP Council until it is able to function on its' own.
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- Assist and coordinate assigned CM Officers and Ex-Officio Officers to ensure that
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adequate academic services are being provided.";
var VPEx = "The Vice-President of External Affairs shall:
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- Oversee the external affairs of the Society.
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- Represent the Society on the AMS Students' Council as the second representative, when a second
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representative is required and not filled by another member through elections, or appoint a
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representative to the position in accordance with the governing section of AMS Code.
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- Be the liaison between the Society and external student groups in conjunction with
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the President.
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- Be the main liaison between the EUS and the NUS (Nursing Undergraduate Society).
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- Be the liaison between the Society and other Engineering Student Societies in conjunction with the President.
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- Chair the Conference Selection Committee.
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- Actively communicate with and represent the Society to other Engineering Student Societies on
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the Canadian Federation of Engineering Students (CFES) and Western Engineering Student Societies' Team
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email links.
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- Attend and be the head delegate at the Canadian Federation of Engineering Students' Congress,
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or send a representative.
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- Assist and coordinate assigned CM Officers and Ex-Officio Officers to ensure the best possible
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external relations and external-related activities are being provided.";
var FnB = "The Food and Beverage Manager shall:
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- Coordinate the purchases and sales of all food and beverage items by the Society.
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- Develop and maintain good relationships with relevant food and beverage distributors.
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- Maintain an expenditure/sales record throughout the year.
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- Work with their assigned Executive Officer to determine the price of goods and services provided through vending machines,
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arcade machines, and at relevant events.
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- Be responsible for ensuring food and beverages are present at every tEUSday meeting in accordance to policy.
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- Be well-versed in the BC Liquor Laws, Food Safe procedures, and related policies of such on Campus and ensure all assigned
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Ex-Officio Officers are aware of those laws and procedures relevant to them.";
var Conf = "The Conferences Coordinator shall:
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- Be responsible for Society representation at external conferences and competitions including, but not limited to: NCWIE, CFES Congress, WESST Retreat, WEC, and CEC.
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- Be responsible for co-ordinating with the Pre-WEC organizers to ensure Pre-WEC is conducted in an organized manner and in sufficient time to select representatives from UBC.
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- Be responsible for developing application forms for all external conferences and competitions and making them available in a timely manner.
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- Work in conjunction with the publicity manager to ensure conferences and application deadlines are well advertised.
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- Work in conjunction with the Executive to select conference delegates.";
var PubMan = "The Publicity Manager shall:
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- Coordinate all advertisements created and used by the society.
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- Be responsible for ensuring adequate publicity for Society events.
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- Be responsible for ensuring Society posters and advertisements are suitable for use on campus and are not offensive.
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- Be responsible for putting together an advertisement team of interested volunteers to help with Society publicity.
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- Liaise with Club Publicity Representatives and Year Representatives to ensure that event information is distributed to Club members.
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- Liaise with external media groups as necessary.
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- Be responsible for external publicity and generating awareness of the Society in the community.";
var Sports = "The Sports Coordinator shall:
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- Organize sporting events for the Society.
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- Cooperate with UBC Rec in promoting engineers' participation in sporting events.
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- Inform the Society of the current sports activities.
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- Promote, maintain, and carry out the Society's Sports Subsidy Program.
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- Organize at least 3 inter-departmental sporting events per winter semester.
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- Ensure that the Red Sales Manager has sports award patches available in time for
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presentation by providing to them, in a timely manner, a list of worthy recipients.
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- Maintain a record of sports awards that have been distributed.
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- Work with the VP Events to organize E-Week and Frosh Week.";
var Tutor = "The Tutoring Coordinator shall:
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- Be responsible for coordinating all tutoring activities conducted by the Society in conjunction with the VP Academic.
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- Be responsible for maintaining and upgrading the First Year Textbook Library.
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- Be responsible for ensuring tutoring sessions for core first year classes are carried out prior to exams in each term of the academic year.";
var Coop = "Co-Op Committee";
var Grad = "The Graduation Coordinator shall:
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- Be responsible for the co-ordination of all activities concerned with the Iron Ring Ceremony including communication with Camp 5 and the sizing of the rings.
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- Be responsible for the coordination of all activities concerned with the Convocation Ceremony.
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- Represent the Society on the Class Act committee and the Grad Class Council, or ensure a representative is appointed to the position.
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- Coordinate with the Club Grad Reps to ensure information is adequately communicated to all graduating students.";
var PubCoor = "The Publications Coordinator shall:
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- Coordinate all publications created by the Society.
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- Be the final (second) editor on all publications printed by the Society and ensure that the Society's Publications Policies are being followed.
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- Oversee the production of all publications printed by the Society.
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- Ensure that at least one nEUSpaper is printed for each of the following months: September, October, November, January, February, March.
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- Ensure that one Handbuk is printed and distributed for the beginning of each academic year.
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- Ensure that one Slipstick is printed and distributed at the end of each academic year.";
var Vending = "The Vending & Arcade Technician shall:
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- Repair and maintain the Society's vending and arcade machines in the Society's Student Space.
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- Ensure the Pop Machine is stocked at all times.
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- Ensure the Pop Machine revenue is emptied, transferred to the VP Finance, and the amount
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reported to the Food & Beverages CM Officer regularly.";
var SoCo = "The Social Coordinator shall:
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- Plan and organize the Society's Social events, particularly those that involve alcoholic licenses and bands.
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These may include but are not limited to:
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- Cheeze Pubs
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- Cheeze Tubs
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- Beer Gardens
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- Concerts
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- Parties
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- Be well-versed in the BC Liquor Laws, Food Safe procedures, and related policies of such on Campus and
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ensure all assigned Ex-Officio Officers are aware of those laws and procedures relevant to them.
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- Ensure that all social events are adequately promoted and advertised.
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- Assist the other Event CM Officers with events that involve bands, licenses, etc.
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- Work with the VP Events to organize E-Week and Frosh Week.";
var Curriculum = "The Curriculum Representative shall:
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- Be the second curriculum representative of the Society.
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- Assist the VP Academic with ensuring that proper student representation exists on all relevant committees and at all relevant meetings.";
var SlipstickT = "The Slipstick Team shall:
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- Consist of the following:
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- Two main editors, one of which shall be the Publications Coordinator.
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- One or more official photographers who shall take a wide range of photographs at as many engineering-related events as possible.
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- A logistics and sales coordinator to work out the selling, distribution, and printing of the Slipsticks.
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- One or more spread-artists who will help design and lay out the pages of the Slipstick.
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- Edit and deisgn the Society's Annual Yearbook (the Slipstick).
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- Organizing volunteers to assist in the editing process.
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- Ensure Program Club content is complete and ready on-time.
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- Coordinate with the Program Clubs to ensure that each club has at least one Slipstick Representative to submit club content.
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- Coordinate with the publishing company to ensure Slipsticks will be available in a timely manner.";
var Griller = "The Head Griller shall:
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- Ensure that Bar-B-Q's are properly run in a cost-recovery or for-profit manner at
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all major society events unless otherwise directed by the Executive.
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- Organize and maintain a list of BBQ volunteers.
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- Maintain the BBQ pit and BBQ tools.
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- Ensure there are sufficient BBQ supplies available in advance of any event with a BBQ.
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- Run a BBQ at the Society's Informational meetings whenever possible.";
var Charity = "The Charity Coordinator shall:
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- Organize all charity fundraising events for the Society.
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- Organize community service projects for the Society's members to participate in.
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- Ensure that all charity and community service events are adequately promoted and advertised.
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- Ensure that the Red Sales Manager has charity award patches available in time for presentation by
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providing to them, in a timely manner, a list of worthy recipients.
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- Maintain a record of charity awards that have been distributed.
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- Work with the VP Events to organize E-Week and Frosh Week.
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- Organize at least one blood drive per winter semester.
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- Organize at least one food drive each year.
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- Organize at least one major charity fundraiser per winter semester. Suggestions for these events include:
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- Pie-in-the-Face
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- Charity Benefit Concert
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- Games/Casino Night";
var ProRel = "The Professional Relations Coordinator shall:
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- Obtain and make available to the Society, information concerning all Engineering organizations of interest to the students.
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- Be responsible for the submission of articles to technical journals as required.
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- Be the liaison between the Society and external community and professional groups such as alumni and professional
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engineering organizations, in conjunction with the President.
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- Maintain close communication with the Faculty of Applied Science Alumni Relations Officer.
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- Be the Society's liaison officer with companies as they come to campus.
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- Be responsible for the timely distribution of information on employment opportunities to members of the Society.
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- Assist the Professional Events Manager in organizing a Career Fair.
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- Attend, on invitation, meetings and AGM of APEGBC";
var Techie = "The Computer Lab Technician shall:
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- Ensure the Society's computer lab is functional and is kept up-to-date.
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- Develop and post usage rules for the computer lab.
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- Purchase and installuseful software, with permission from the Executive.
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- Ensure there is always toner in the printers.
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- Ensure stationary is available at each stationary station provided by the Society.";
var SlipstickE = "The Handbuk Editor shall:
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- Act as the one of two Handbuk Editors, the second of which shall be the Publications Coordinator.
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- Design and edit the Society's Annual Agenda (the Handbuk).
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- Organize volunteers to assist in the editing process.
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- Ensure event information from the year is accurate and has been collected from all members of the Council.
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- Coordinate with the publishing company to ensure Handbuks will be available prior to the first day of classes in the fall term.";
var Bartender = "The Head Bartender shall:
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- Organize and maintain a list of bartenders for the Society's events.
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- Ensure there are sufficient bar staff at all of the Society's events.
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- Ensure all bar staff are properly trained.
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- Maintain the tap system and other equipment.";
var Spirit = "The Spirit Events Coordinator shall:
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- Organize Society's \"Spirit Events\" including but not limited to:
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- X-Mas Carolling
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- Charity Race
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- SongfEUSt
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- Events against other faculties
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- Skulk Night
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- Organize events hosted by the Society that do not necessarily fall under the other Event CM Officers.
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- Be responsible for ensuring that the Red Sales Manager has relevant patches, awarded for participation in specific events,
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available in time for presentation by providing to them, in a timely manner, a list of worthy recipients.
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- Work with the VP Events to organize E-Week and Frosh Week.";
var ProEv = "The Professional Events Coordinator shall:
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- Work in conjunction with the Publicity Manager to ensure that all
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professional events are adequately promoted and advertised.
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- Organize National Engineering Week activities.
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- Organize a Career Fair during the year.
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- Organize at least one industry night per term.
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- Work with APEG BC to organize the APEG Mixer Night.";
var Senate = "Applied Science Student Representative to the UBC Senate";
var nEUSEd = "The nEUSpayper Editor shall:
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- Coordinate all submissions to and prepare the layout for the nEUSpayper.
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- Work in conjunction with the Publicity Representative. ";
var RedSales = "The Red Sales Manager shall:
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- Be responsible for the purchase and sale of Engineering sweaters, jackets, and other paraphernalia.
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- Work with their assigned Executive to create a budget.
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- Manage the Red Sales account, which is separate from the Society's account.
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- Conduct a minimum of two \"Jacket Days\" as directed by the Executive.
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- Maintain a minimum number of open store hours, as directed by the Executive.
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- Be responsible for the purchase and safe storage of EUS-controlled patches on behalf of the Executive.
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- Not distribute EUS-controlled patches without the explicit permission of the Executive.
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- Ensure that Executive patches are available and that Executives submit lists of worthy recipients to them in a timely fashion.";
var Keeper = "The Keeper of the Cairn shall:
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- Maintain the Engineering Cairn.
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- Ensure the Cairn is painted correctly for special events, E-Week and in general.";
var PP = "First Year (PP) Council";
var Beer = "The 40-Beer Manager shall:
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- Recruit and Maintain membership in the 40 beer club.
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- Conduct 40 beer events as necessary.
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- Ensure that appropriate patches are distributed to successful participants in a timely manner,
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by working in conjunction with the Red Sales Manager.
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- Submit a budget to the VP Events for approval prior to holding events.";
var Secretary = "The Secretary shall:
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- Be the official minute taker for all EUS meetings except closed executive meetings.
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- Be responsible for the safe storage of EUS minutes, nEUSpapers, contracts, and any other official documents and publication of the EUS.
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- Liaise with Club secretaries and compile Club minutes and Newsletters throughout the year.
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- Be responsible for preparing and distributing meeting minutes and agendas for all official Society meetings.";
var RedAss = "Red Sales Associates shall:
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- Assist the Red Sales Manager in holding store hours and selling paraphernalia.";
var Godiva = "The Godiva Band Leader shall:
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- Manage and organize the members of the Godiva Band.
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- Be responsible for rental, purchase, acquisition and distribution of any sheet music or instruments.
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- Ensure that the Godiva Band performs at important Spirit events held by the Society, as directed by the Executive.
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- Ensure that appropriate patches are distributed to participants in a timely manner, in conjunction with the Red Sales Manager.";
var Archivist = "The Archivist shall:
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- Compile and store historic engineering memorabilia.
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- Ensure safe storage of Minutes from the Society's meetings, copies of all of the Society's publications
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and all other official documents produced by the Society.
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- Ensure all archived documents are stored in an organized and easily accessible fashion.";
var WebCT = "The WebCT Administrator shall:
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- Organize and moderate the EUS Forum on WebCT.
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- Create and maintain all sections of the forum.
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- Read each post and deleting any posts that do not follow the Forum Usage Terms and Conditions.
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- Update basic content on the WebCT pages to ensure upcoming events are displayed.";
var Webmaster = "The Webmaster shall:
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- Maintain the Society's Website.
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- Update the website frequently to advertise for upcoming events, as directed by the Executive and Board.
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- Oversee the administration of the EUS WebCT course, including moderation of the forums and updating
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relevant content on the main pages.";
var Renos = "The Cheeze Renovations shall:
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- Provide general upkeep, maintenance, operation, improvement and expansion of the Society's Student Space.
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- Establish and organize a list of interested volunteers to assist in work in and around the Society's Student Space.
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- Prepare, if requested by the Board, a program for proposed operation and expenditure for the Society's Student Spaces.";